Having a contingency plan in project management saves stress. Use these examples to build your risk management plan in project management.
TABLE OF CONTENTSMaybe you like surprises. But while surprise parties and gifts make you smile, surprises at work make you cringe. When you’re a project manager or agency owner, you need a risk management plan and a risk management process for avoiding those not-so-pleasant surprises at work.
Guess what? There’s no such thing as an accident when it comes to risk management — at least, not a happy one. There are only preventable events you didn’t see coming.
But you should perform a risk analysis for the unforeseen anyway and get cracking on your risk response planning.
“But I have no idea where to start with a risk management process! What does this sh&t even mean?!”
Good news! The gods of the Google algorithm have smiled upon thee. You’ve come to the right place, project manager amigo.
We’re gonna bust open the myths, the how-tos, and the what for’s on all things risk management and help you shore up your project management process , kick as$, and take names.
The project risks management process starts by identifying as many potential risks as possible, and creating risk analysis plans to avoid, mitigate, or offset those project risks. Use the risk management template below to keep your project stakeholders happy as larks and stress-free.
Some of these project snafus might be task-based. A project risk might be related to the nature of the work being done, or even where an uncertain event happen in the project management process.
But whatever the project risks you’re facing, you can build a project risks management plan to limit your downtime and lower your potential losses. Here’s how to encourage and empower your team members and project managers with their risk response through an airtight project risk management plan.
Identifying potential problem areas that might affect the outcome of your project is the first step in creating risk management plans, but it’s not the only one.
Often, organizations use a risk assessment matrix to calculate which risks are the most likely to occur and have the highest impact, and then they assign resources and develop strategies accordingly. But let’s look at each of these elements in a little more detail. Of course, low priority risks and those with a low risk score receive less attention than those with a higher risk score.
The role of risk management in the project planning process is to analyze risks, focus everyone’s attention on what might go wrong, and create accurate risk checklists. This will ensure you have the most effective tools and processes ready if they do happen.
The first step in creating an effective risk management plan and risk checklist in project management is to understand what the risks are. Every task you undertake will have some potential risks associated with it. And as such, your risk management plan needs to reflect your identified risks.
Your first step in creating a risk management plan is to talk to the project team members who will be involved in delivering each task. Ask them what might go wrong.
Sometimes, this might be something as simple as not getting enough information or supplies on time, which would delay delivery. Or there may be technical, budgetary, human resource problems, or any other kinds of issues that can delay your ability to complete each task.
Team members who are directly involved are best equipped to do this. List all of them as part of your first steps for creating a quantitative risk analysis.
The next step in the risk management plan journey is to determine how big a risk is. Some issues are going to be more of a headache than others. Determining the impact of a given risk will help you create an accurate quantitative risk analysis.
It’s imperative that you understand the potential impact and how likely the problem is to occur. During the quantifying process, focus on what the impact of the risk would be, if it were to happen.
Make notes of the possible impact of each risk on your risk management plan list — both the qualitative and quantitative impact.
Even if a risk could have catastrophic consequences if it were to happen, if it is very unlikely to happen, it might be less important than some risks that might look less significant at first glance.
If there is no chance of it happening, assign a zero. Low risk would be 1, moderate risk 2, higher risk 3, high risk 4 and very likely 5. In risk management, this is called a risk score.
You’ll want to spend more time developing risk mitigation strategies for risks that are moderate to very likely to happen and ruin your day.
Risk mitigation strategies are all about how you will either prevent something from happening, or if it does happen, limit the qualitative and quantitative impact on the project.
This might mean that you assign more resources at the start of the project or use specific tools or processes that are less likely to create the conditions for the risk to occur. Spend time thinking about everything that could go wrong, and how you could lower the risk or effect.
These two steps coexist on most projects. You need to ensure that every team member knows how to react when any assessed risk happens, and you also need to make sure that they follow the procedure.
Knowledge and action are the two key pillars of effective risk management! So empower your project manager and their team to make good decisions in planning their risk response.
Very few (if any) projects are the same on the day they are completed as the day they were started. Scopes change, things are added, and some milestones removed.
So, it makes sense that your risk assessment should change and evolve too.
Whenever there’s a major change to the work that needs to be done to deliver a successful project, you should update, add and amend your risk assessment plan.
There are no (happy) accidents. And a good risk management plan will ensure that when and if things go pear-shaped on your project, you know exactly how to react. No nail biting required.
You’ve got to tailor risk identification to each project. Plus, it’s a given that your project will change in some fashion at some point.
So, pivoting your risk identification is vital to manage risk and keep your project running smoothly.
Ready to level up this biotch? Schedule a FREE session with us to get the ball rolling on your project risk plan.